A production represents everything that happens to transform raw materials into spirit, it encapsulates any sub-processes that occur e.g. Masing, Fermentation, Wash Distillation, Spirit Distillation. It represents the final spirit produced for filling into Casks, Containers or storing in a tank (Vatting). 

To Create a New Production Record:

• MasterDistiller > Production > Production Records
• You will be presented with a listing of existing production records with the most recent at the top of the list

• Click “New”

• You will be presented with the Production Record Form
• Each tab to be completed is explained in the headings below

Production Records - Identification

• Date - Will pre-populate to the current date but can be altered (this is the date production started.)

The following are calculated automatically:

• Year - Computed from date above
• Sequence  - Generated based on existing productions this year i.e. the x production of a given year
• Code - Combines the year and sequence for a human-readable unique identifier.

The Following can be defaulted in settings or completed manually on each record:

• Spirit Producer i.e. The Distillery (or brand name if contract producing)
• Spirit Type e.g. Single Malt Scotch Whisky
• Distillate Type e.g. Pot, Triple Distilled etc…

To default these values for each production:

• MasterDistiller > Configuration > Settings
• Under the “Production” heading select the relevant value from the drop-down in each of the defaults

• Click “Save”

Production Records - Inputs

Inputs consist of two types “Materials” - raw materials used to make spirit and “Alcohol from containers” - Used for certain spirit types such as gin where Grain Neutral Spirit is consumed in production.

• Under Materials Click “Add a line”
• Click the material being consumed e.g. Malt - 001
• The majority of other fields in this instance should pre-fill other than quantity
• Input the Quantity being consumed in the relevant unit of measure

Repeat the above steps for each material consumed during the process.

Production Records - Outputs

Creating Outputs assumes that either existing casks/containers that are being topped up have been created or that for new casks or containers that will be created a relevant asset is available and has already been entered into the system.

• Defaults can be setup for any vessels being created in outputs in the fields above the outputs.
• • Filling ABV e.g. 63.5
  • Filling TCF e.g. 1
  • Filling Destination Type e.g. Cask
  • Filling Category (For tracking casks/containers in inventory later on)
  • Filling Location i.e. where the cask/container will go e.g. Loading Bay
• Filling these out will pre-populate these values for any cask/container that is being created from the outputs

• To add an output click “Add a line”
• You will be presented with the Liquid Transfer form

• Source Vessel Type & Source Production Record will be pre-filled based on the production record the output is coming from so they do not need to be altered.
• Destination Vessel Type will pre-fill Based on the default selected above
• From Destination Cask/Container/Vatting select an existing vessel you wish to top up 

OR

• To create a new vessel click the [+] button on the right-hand side of the destination cask/container/vatting field
• • You will be presented with the vessel creation wizard form
  • Select the relevant asset by it’s unique code
  • Everything else will be prefilled if entered in the step above, otherwise enter the location and product category for the cask.
  • Click “Create Vessel”
  • This will create a new Cask/Container/Vatting ready for filling
    

• Enter the Measurements:
• • Bulk (Observed)
  • ABV (Will pre-fill from the step above if input)
  • TCF (Will pre-fill from the step above if input)
  • All other measures will be calculated based on the fields above
• Click “Save & Close”

Repeat the above steps for each Output from the Production Record.

Production Records - Confirming & Validating

Production records have three states Draft, Confirm & Validate. 

• Draft is the default state and is used when creating the production record
• Confirm makes the record read-only and reserves any associated stock for the raw materials going in and ready to be validated by someone with ‘Distillery Manager’ permissions
• Validating the record will complete any of the reserved stock moves for the raw materials and confirm and validate the outputs
• This can be done with the buttons on the top left-hand side of the record and the state can be tracked in the state bar on the top right-hand side of the record

After validation, the record cannot be amended and all associate costs of outputs are allocated based on the raw materials and overheads that are declared.